This article shows you as an organization administrator how to give a new colleague access, and how to take it away again.
Add a user
Go to Access management in the menu at the bottom.
Select the Add User tab.
Enter the email address and choose which access the person should have.
The person gets an invitation by email and creates their own account. Until they have accepted, they show as invited and have no access.
ℹ️ Note: If you use Entra ID, new users sign in with their work account instead. Then you only need to give them access levels.
Change access
On the Users tab you see everyone with access. Select Change access on the row to adjust what the person can do. The change takes effect immediately.
When someone leaves
Remove access the same day the person leaves. Contracts and procurements they worked on stay, but change the responsible person where they were listed, or reminders go to someone who does not read them.
💡 Tip: Go through the user list a couple of times a year. Access tends to linger long after the need is gone.
Next
See Users and roles: who can do what for what the different access levels mean.