This article shows you as a public buyer how to review the procurement and announce it.
Review first
The final step gathers everything you have set up: Deadlines and milestones, Procurement overview, Classification and contract, Procedure, Qualification requirements, Award criteria, Minimum requirements, Documents and Contracting authority.
Most parts have an Edit link back to the right step. Contracting authority is edited in the organization profile, and some fields save automatically. Use the links now, not afterwards.
The parts that have fields to fill in carry a status label — Complete, or how many fields are missing — and each field shows a tick or a warning. That overview is what tells you what is blocking the announcement.
⚠️ Warning: The requirements are locked on announcement. If you find a mistake in the qualification requirements or award criteria afterwards, the competition usually has to be cancelled and announced again. That costs time for you and for the suppliers.
See the ESPD as the supplier sees it
Under ESPD form sits the self-declaration suppliers will fill in. Open Preview ESPD and read it through. It is the last chance to catch a requirement that came out unclear.
Announce
When everything is right, select Publish to Doffin. The notice is then sent to Doffin, which processes it.
The procurement gets the status Awaiting Doffin and stays under In progress meanwhile. Only once Doffin has published it does it move to Announced and become findable for suppliers.
⚠️ Important: Doffin can reject the notice. The procurement then gets the status Publication failed, and it is not advertised. Check the status after sending: it does not move to Announced by itself until Doffin has accepted it.
ℹ️ Note: After announcement the procurement moves to Announced in the menu, and you follow it from there. Questions from suppliers arrive under Communication.
Next
See Receive and open tenders for what happens when the deadline passes.