This article shows you as a public buyer how to handle requests to participate.
ℹ️ Note: This step exists only in two-stage procedures, that is restricted tenders and competitive procedures with negotiation. In an open tender everyone submits a bid directly.
See the requests
Open the procurement and select Qualification under Process. The table shows the Supplier, the Status and how many requirements you have assessed for each.
Assess each one
Click the row to open a single request. You go through the qualification requirements one by one and say whether the supplier meets them.
As you go, the top shows how many requests you have reviewed. Once all are reviewed, it switches to how many are qualified.
💡 Tip: Write a short justification while you assess, not afterwards. It is easier to write while the documentation is in front of you — but note that it does not carry into the protocol automatically. You write the protocol’s qualification and rejection section yourself.
Invite them on
When everyone is assessed, use Send the invitation and set the bid deadline.
If you capped the number of participants, you first select who goes on among the qualified suppliers, and every supplier you do not select must have a reason. The button opens once every request is assessed, the selection is complete and the tender deadline is long enough.
In the same card you set the Tender deadline and the Tender validity period. The product reminds you of the minimum — at least 25 days from the invitation — and states the legal basis for everyone being answered at the same time. In the qualification table, Requirements reviewed is a counter per supplier, so you can see how far you have got.
Note that the timeline is longer than in an open competition: Request deadline and Qualification & selection come in before the tender deadline.
Next
See Receive and open tenders for the next step.