This article shows you as a public buyer how to award the contract and what happens during the standstill period.

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Select Award under Process. There you see the ranking with the criteria and weights it rests on.

The order matters: you send the award letters first, and it is that dispatch which starts the standstill period. Confirm award stays locked until the standstill has elapsed.

While the standstill period runs, you can use Change award decision.

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Everyone who submitted a tender is notified at the same time, including those who did not win. The letter should say who won and why, based on the criteria and the justifications from the evaluation.

The letters must be approved before they can be sent. The counter above the list shows how many are ready, and Send to all suppliers only opens once every letter is approved. A supplier you rejected appears in the score table marked Rejected, with zero total score and a dash on each criterion.

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After the award a standstill period runs before a contract can be entered into. During that time suppliers can consider whether to take the matter further. Access requests and complaints are handled outside SourceMagnet — the supplier approaches you directly.

The procurement sits under Award and standstill in the menu while this is going on.

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Once the standstill period is over and the award is confirmed, the contract can be entered into. Choose Create contract. The title is pre-filled from the procurement, and you choose the contract type and tick which of the bid documents to copy across.

If the contract already exists, the button says Go to contract instead.

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See The procurement protocol for the documentation.