This article shows you as a public buyer how to run negotiation rounds.
ℹ️ Note: Negotiation rounds exist only in a competitive procedure with negotiation, and only once the invitation to tender has been sent. Until then the action is unavailable.
Create the round
Open the procurement and choose New round in the actions menu. The round is numbered automatically and starts as a draft. The deadline is suggested 14 days ahead, and you can change it. Set it deliberately — the suggestion takes no account of how long suppliers need.
Details
Fill in Title and Bid deadline, and describe what you will negotiate. If your organization has document templates, Insert template pulls in ready-made text.
⚠️ Important: Only set Final Round once you are genuinely finished. When a round is marked as final, you cannot create further rounds in the competition.
Documents and invitations
Under Documents, use Upload documents for anything that applies to this round, such as revised procurement documents.
Under Invitations, choose which suppliers take part in the round. Add message gives a single supplier its own message.
Publish the round
Review and publish shows the whole round together before you send it. You publish the round from there: the invitations go out, and the round deadline takes over as the deadline for the procurement.
The step view shows how many rounds have been sent, including one in progress. Click the number and it expands, with the original bid deadline at the top and one row per round. Back to the event takes you out of the wizard.
Next
See Evaluate and score for the next step.